Work From Home
(Free & Easy)
A quick How-To guide for the BEST work-from-home solutions!
Access your computer from anywhere with Teamviewer.
This program allows you to access and use your computer as if you were sitting in front of it! All you need is an internet connection. Here’s what to do:
- Download, install and open TeamViewer on the computer you want to access remotely. Be sure to set and record a permanent password that won’t change when the computer gets restarted.
- Record the “Your ID” number shown under “Allow Remote Control”, and select “Start TeamViewer with System”.
- Install the TeamViewer program on your local computer, or the app on your mobile device, and connect to the “Partner ID” you recorded in step 2, then use the password you recorded in step 1.
Collaborate with colleagues in real-time using Google Drive.
Google has offered 15 gigabytes of online “cloud” storage, with a free Gmail account, for some time now. A Gmail address is your key to access all things Google, including Google Drive, and the tools you need for cloud computing, such as Google Docs. You can install their “Backup and Sync” software to keep your files organized, up to date and accessible on all your devices. Create documents, spreadsheets, presentations and more with Google Docs, that you can share with others and work on them together at the same time.
- Log into your Google Drive account and click the “New” button to create new Docs, Sheets, Slides, and more, or open existing files within Google Drive. Microsoft’s “xml” formats, native to their Office products, are also compatible for editing and collaborating online.
- Click the “Share” button at the top of the document, click “Advanced”, and share by sending the link, or emailing an invitation to collaborators. You can also restrict the level of access to edit, comment, or view, with the option to to disable download, print, and copy for commenters and viewers.
- A document can be shared with up to 200 people, but only 100 can edit or view a document at the same time. As collaborators open the document, a colored cursor appears with their name showing their place in the document.
Your original 15 gigabytes of cloud storage can go a long way, especially if you use Google Photos to upload unlimited high quality photos and videos for free. If you happen to need more storage, 100GB now costs just $1.99 per month, and you can get a terabyte of online storage for $9.99 a month.
Video Conference with your team from Zoom.
The “Basic” free tier of Zoom meetings has quite a lot of features, including being able to host a meeting with up to 100 participants, and have unlimited 1 to 1 meetings. Group meetings are limited to 40 minutes, but you can have an unlimited number of meetings, with online support included. There is a wealth of useful features regarding Video & Web Conferencing, Group Collaboration, and Security, including White board, Screen Sharing, Recording and more.
- Sign into Zoom and install the Zoom Client for Meetings for computers, the Zoom Extension for Chrome or Firefox Browsers, or Zoom Mobile Apps from Google Play or Apple’s App Store.
- Open the Zoom client you installed and from the Home screen you can start a new meeting, join a meeting, schedule a meeting, send invitations, and share your screen.
- Familiarize yourself with the plethora of features, tools, and integrations that are available for free to help you and your team collaborate in the cloud.
Your “Personal Meeting ID” (PMI) can be used indefinitely as an ongoing meeting that people can join whenever you want. This can be handy on business cards, email signatures, and within scheduled calendar appointments.
Where these three apps may not cover all your needs, they will allow you to make a leap into cloud computing for little more than a small investment in time to set it up and test it out. If for some reason you have any difficulties, don’t hesitate to reach out and ask for help from Google, TeamViewer, Zoom or TekNow Services.
We’re “Making technology work for you” by finding what works best for most, utilizing free, open source and cross-platform solutions for over 22 years, and helping clients migrate to the cloud for the past decade. Custom solutions are provided based on your needs, wants and requirements.